Resources
Shipping Note
A shipping note that lists crate checks, transit damage photos, missing parts, and what to inspect before powering up the printer.
How the shipping note keeps deliveries straight
The Shipping Note lists what to inspect when a printer crate lands on site. Check the packaging, photograph any transit damage, confirm loose items and record anything missing before power-up. It is a straightforward receiving checklist for South African print shops taking delivery of large-format equipment.
Record the crate type, delivery date, and the address where the printer is being unloaded. Note whether the truck arrived with broken wrap, wet panels, fork damage, or tipped packaging. For Johannesburg, Durban, Cape Town and smaller regional drops, add any access issue that could affect offloading, such as stairs, narrow passages, or a late courier handover.
Take photos before the crate is opened and keep them with the Shipping Note. Include wide shots of the pallet, close shots of dents or punctures, and one image of the labels showing model and consignment details. That record helps the shop check what happened in transit before anyone plugs in a FastJET, Stormjet, or Skywalker unit.
Crate arrival inspection points
The note should show what was received, what still needs to be checked, and what must not be powered up yet. List loose accessories separately from the main machine so installers do not waste time hunting for brackets, cables, or ink items. A receiving sheet with clear item names is more useful than a vague delivery email when staff change over between shifts.
Use the Shipping Note to list printer parts, cartridges, profile printouts, media samples, and any packing concern noticed before dispatch. If extra notes need to be sent, use the contact form and match them to the machine name and delivery place. Include whether the crate is going to a workshop, print room, or storage area before installation starts.
- Crate corners checked for impact marks
- Loose accessories counted before sign-off
- Transit photos saved with delivery record
Damage risks on SA deliveries
Long road freight, depot transfers, and coastal moisture can all change what arrives on site. A crate that looks intact at first glance can still hide shifted brackets, cracked covers, or missing consumables after a run from Gauteng to the coast. Write down any warehouse relabels, repacking tape, or courier remarks while the driver is still present.
Inland dust often shows up inside opened packaging if the wrap was torn during transit. Near the coast, damp cartons and surface corrosion need to be photographed before the machine is moved into position. During load-shedding periods, make sure the inspection is completed in good light so small missing items are not overlooked.
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Before power-up and sign-off
List the printer parts, cartridges, profile printouts or media samples being sent, plus the destination, timing and any packing issues already known. Keep the email subject simple and accurate.
Keep the completed Shipping Note with the delivery paperwork, crate photos, and any email about shortages or visible damage. Mark off items such as printheads, stands, take-up parts, manuals, cartridges, and sample media as they are found. Once everything is recorded, the shop can move to installation checks with a cleaner handover trail.
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